Legal Secretary / PA

Central Cardiff
27 Feb 2017
27 Mar 2017
Contract Type
Full Time

Legal Secretary / PA

(Temporary 9 month fixed term contract to cover Maternity Leave)

A UK top ranked Legal 500 firm based in central Cardiff are looking to recruit a Legal Secretary/PA on a temporary 9 month fixed term contract to cover Maternity Leave.

The hours of work are Monday to Friday 9.00- 5.00pm however some flexibility will be required.

A part time position may also be considered.

A successful applicant will provide administrative and secretarial support and will act as a personal assistant to the head consultant.

The role will include but is not limited to the following:

  • Manage all client accounts/finances, prepare legal aid and private billing
  • Oversee daily running of the office
  • Prepare files for court proceedings, liaise with courts, prosecutions and clients
  • Arrange travel accommodation
  • Screen phone calls, enquiries and requests, handling them where appropriate
  • Organise and maintain diaries and make appointments
  • Deal with incoming email and post, corresponding on behalf of the head consultant
  • Act as a liaison between head consultant other lawyers and practice manager
  • Liaise with Barristers and Clerks, assisting with trial preparation and negotiating fees
  • File opening and closing
  • Taking a leading role in ensuring Lexcel Accreditation is secured annually; preparing for audit and maintaining compliance

The Successful Applicant

  • Previous PA experience within a professional services environment
  • Well organised, efficient with a strong attention to detail
  • Ability to work in a sensitive and discreet manner
  • Must be self – motivated/ able to work independently but also willing to provide constant support to colleagues
  • Pro- active and supportive when considering needs of fee earners and clients
  • Great communication skills, able to liaise effectively with people at all levels whilst maintaining a professional manner
  • Advanced IT Skills, including Word, Excel and Outlook


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