Finance and Shipping Assistant - Maternity Cover Contract

Location
Chepstow, Monmouthshire, Wales
Salary
£16000 - £18000 per annum
Posted
23 Dec 2016
Closes
20 Jan 2017
Ref
00062748
Contact
Recruitment Genius Ltd
Sectors
Accountancy
Contract Type
Permanent
Hours
Full Time
An experienced Finance and Shipping assistant is required for a maternity cover role. The role is a fixed term contract for 9 months with the possibility of extending to 12 months.

Reporting to the Finance Manager, the Finance and Shipping Assistant is responsible for the effective delivery of the shipping and finance administration.

Duties include but are not limited to:
- Management of expenses
- Assisting Finance Manager in prep of the Management Accounts
- Assist in maintaining filing within the Finance department
- Assist in processing Credit Card payments
- Assist in generating Sales Invoices
- Assist in generating Sales Returns and the relevant Credit Notes
- Ad hoc support & assistance to the wider Finance team as and when required
- Arrange shipments outbound and updating the companies' systems with all relevant shipping information.
- Liaising with internal and external customers and third parties regarding shipments and queries
- Preparation of all shipping documents including but not limited to raising POs and commercial invoices
- Resolving queries for sales orders held in Customs whilst liaising with sales representatives and customers
- Provide proof of delivery upon request
- For both Shipping and Finance liaising with other Departments to ensure that the correct procedures are followed and challenge any discrepancies.
- Any other duties as and when required.

The successful Candidate will have:
- Previous experience in a similar role within a global organisation.
- Have up to date Finance knowledge
- Excellent organisational, administration and planning skills with strong attention to detail.
- Excellent problem solving skills
- Possess a good understanding of Excel, Word, Outlook and finance software
- Excellent communication skills.
- Ability to work under pressure and to tight deadlines.
- Ability to work as part of a team as well as using own initiative
- It is highly desirable they have an AAT Qualification or above and have knowledge and experience of international shipping.

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